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Document Controller
MC Expert
Dessel, Belgiumonsitefull-timejunior
We are looking for a Document Controller responsible for managing document flows and ensuring compliance with document management procedures. The role involves optimizing the Document Management System and coordinating with project stakeholders to maintain the integrity and availability of documentation.
Description (English)
ABOUT BELGOPROCESS:
Belgoprocess is a semi-public company that plays a key role in the safe processing of radioactive waste and the decommissioning of nuclear facilities in Belgium. We combine technological expertise, innovation, and a strong focus on sustainability to contribute to a safe future. At Belgoprocess, you will find yourself in a challenging work environment where safety, teamwork, and professional growth are central. Together with motivated colleagues, you will work on projects that have a direct impact on the environment and society. Join our team and be part of an organization that values progress and responsibility highly!
YOUR CONTACT PERSON
We are your contact for this application. You can reach us:
via email at belgoprocess@pro-unity.com
ABOUT THE POSITION:
The position is responsible for preparing, supporting, and monitoring document flows (submission, review, approval, release), as well as taking on the underlying coordination with the aim of achieving efficient time management and strict adherence to document management procedures.
Key Areas of Responsibility:
Belgoprocess is a semi-public company that plays a key role in the safe processing of radioactive waste and the decommissioning of nuclear facilities in Belgium. We combine technological expertise, innovation, and a strong focus on sustainability to contribute to a safe future. At Belgoprocess, you will find yourself in a challenging work environment where safety, teamwork, and professional growth are central. Together with motivated colleagues, you will work on projects that have a direct impact on the environment and society. Join our team and be part of an organization that values progress and responsibility highly!
YOUR CONTACT PERSON
We are your contact for this application. You can reach us:
via email at belgoprocess@pro-unity.com
ABOUT THE POSITION:
The position is responsible for preparing, supporting, and monitoring document flows (submission, review, approval, release), as well as taking on the underlying coordination with the aim of achieving efficient time management and strict adherence to document management procedures.
Key Areas of Responsibility:
•Manage, optimize, and set up the Document Management System (DMS) and approval flows to ensure correct operation and align workflows with the specific needs of projects.
•Technically adjust the standard approval flow within projects by incorporating additional steps in collaboration with project stakeholders.
•Check authorizations and grant the correct access to specific information.
•Follow up on document versions, revisions, and approval flows to ensure the most current information is maintained.
•Manage, control, and coordinate the entire lifecycle of project, CE, and operational documentation to ensure the integrity, traceability, and availability of information in accordance with internal guidelines and legal requirements.
•Register, maintain, and centralize project documents (such as as-built, operational, and construction files) in the designated system without creating them yourself.
•Monitor traceability between documents, changes, and associated approvals.
•Prepare and support internal and external audits by providing correct and complete documentation to demonstrate compliance upon commissioning.
•Check, register, and classify documents for completeness and form requirements to build qualitative files that meet (project) agreements.
•Purely formal control of documents based on a standardized checklist, without substantive assessment.
•Ensure correct naming and document structure.
•Act as a central point of contact for document-related questions and sensitize project teams to promote a uniform and qualitative working method within the organization.
•Provide training and explain processes and flows to internal and external parties (such as contractors) to ensure smooth collaboration.
•Address stakeholders when documents are stalled and proactively signal bottlenecks or risks to the project leader.
•Support project leaders in documentation planning and prepare reports on the status of documents.
•Manage, follow up, and execute additional administrative tasks to support the operational progress of projects and facilitate rights management regarding documentation.
•Create, follow up, and manage access to documentation for external employees.
•Ensure general information exchange, manage (project) mailboxes, and take minutes during meetings.
•Proactively signal risks and make improvement proposals within document management processes.
Competitive
Job Info
Type
full-time
Level
junior
Work
onsite
Salary
Competitive
Posted
Jun 3, 2026
Start Date
Jun 2, 2026
Deadline
Jun 13, 2026