About the mission
We are looking for a Senior Business Analyst specialized in Time Management, Payroll, and Post-Payroll processes with proven expertise in SAP S/4. The role involves analyzing current processes, identifying impacts of regulatory programs, facilitating workshops, and ensuring compliance with social institutions. This part-time position is hybrid and may extend to full-time in the future.
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Description
We are the single point of contact (SPOC) for this mission. If you have any questions, you can contact Musli Muslija, Client Satisfaction Manager, via email at paradigm@pro-unity.com.Context:
The workforce of the organization is nearly 10,000 people, working at sites spread across the Brussels region. Providing transport services to the population, a significant part of the staff works in the Tram, Bus, and Metro Business Units. The organization has all the necessary administrative support for the smooth operation of all its activities and ensures compliance with the law.In this context, the organization wishes to prepare to comply with the Belcotax 2.0 and eGov 3.0 LTDS declaration programs (Loondata-Transfer / Transfer of Salary Data), which is a modernization initiative of the Belgian Social e-Government aimed at fundamentally transforming data exchanges between employers, payroll partners, and social security institutions.
A new declarative model is introduced that is data, event, and registry-oriented, intended to gradually replace historical mechanisms such as the DMFA and DRS.
The eGov 3.0 program aims to modernize exchanges between institutions by improving the reliability and updating of social data. This simplifies the granting of social rights, reduces administrative burdens, and better adapts to the labor market.
However, this also influences the management of HR and payroll data, particularly regarding data management, corrections, and compliance checks. The transition is from periodic and aggregated declarations to more frequent exchanges.
The technical impacts are significant and include adapting data models, implementing new exchange interfaces, strengthening quality controls, and managing a transitional phase of coexistence between old and new flows.
Mission Objectives:
In this context, we are looking for a business analyst consultant with proven expertise in Time, payroll, and post-payroll in SAP S/4.In this framework, the mission consists of:
Analysis & Framing
Analyze the AS IS of Time, Payroll, and Post Payroll processes
Identify the functional impacts related to eGov 3.0 and Belcotax 2.0
Translate regulatory requirements into concrete business impacts
Design & Specification
Conduct workshops with stakeholders (HR, Payroll, IT, field, social secretariat)
Formalize needs and functional specifications
Ensure the coherence of SAP S/4HANA adaptations
Coordination & Implementation
Coordinate adaptations between business and IT teams
Ensure monitoring of developments in line with regulatory constraints
Testing & Validation (structured role)
Define the testing strategy (functional, integration, UAT, data quality)
Write test scripts
Supervise the execution of tests and contribute to pre-UAT
Guide and coordinate UAT phases
Validate the compliance of solutions with business and regulatory requirements
Change & Compliance
Assist teams in understanding impacts
Ensure compliance with the requirements of social institutions
Prepare for production deployment
The deployment of eGov 3.0 is part of a multi-year trajectory, structured in successive phases of framing, specification, system adaptation, testing, coexistence, and gradual transition to new mechanisms.
Responsibilities:
The Senior Business Analyst HR will be responsible for:Analysis of existing processes (AS-IS)
Analyze current time management and post-payroll processes, both:
• on the ground (business operations)• and in the SAP S/4HANA system
Document the current functioning (AS-IS) and identify points of complexity or risk
Identification of impacts related to Belcotax and eGov 3.0
Analyze the functional impacts of the Belcotax eGov 3.0 - LTDS Declaration programs
Evaluate the consequences on:
• The Belcotax (post-payroll)• the DMFA (post-payroll)
• the DRS (Declarations of Social Risks)
• time management and payroll processes
Translate regulatory requirements into understandable business impacts
Facilitation of business workshops
Organize and facilitate workshops with stakeholders (payroll, Time, social secretariat, IT, field)
Gather and challenge business needs
Facilitate alignment between different teams
Specification of functional needs
Formalize functional requirements and necessary adaptations
Write clear specifications for the involved teams
Ensure coherence between business needs and proposed solutions
Coordination and management of adaptations
Ensure coordination between business and IT actors
Monitor the progress of adaptations related to SAP S/4HANA
Ensure respect for priorities, deadlines, and regulatory constraints
Organization and supervision of tests
Define the testing strategy (functional, integration, UAT)
Execute pre-UAT
Organize and supervise testing phases with Payroll, Time, and social secretariat teams.
Validate that developments meet business and regulatory requirements
Change management and compliance
Assist teams in understanding impacts and new practices
Ensure that processes comply with the requirements of social security institutions
Contribute to the preparation for production deployment while respecting deadlines
Behavioral Skills:
Analytical mindset
Critical sense
Ability to challenge different teams
Organization & priority management
Rigor and method
Adaptability
Structured work
Results orientation
Client orientation
Additional Information:
The mission can be renewed for a maximum duration (initial duration included) of: 880 working days.What you'll do
- Analyze current time management and post-payroll processes
- Identify functional impacts related to Belcotax and eGov 3.0
- Conduct workshops with stakeholders
- Formalize functional requirements and adaptations
- Coordinate adaptations between business and IT teams
- Define testing strategy and supervise testing phases
- Assist teams in understanding impacts and ensure compliance
What we're looking for
- Proven expertise in Time Management, Payroll, and Post-Payroll processes
- Experience in SAP S/4HANA
- Strong analytical and critical thinking skills
- Ability to facilitate workshops and align stakeholders
- Experience in regulatory compliance and change management
Skills
- SAP S/4HANA